The correct answer is: C. Chairman and Secretary both
The minutes of a meeting are a record of the proceedings of the meeting. They should be taken by the secretary and then approved by the chairman. The minutes should be signed by both the chairman and the secretary to confirm that they are accurate.
The chairman is responsible for presiding over the meeting and ensuring that the meeting runs smoothly. The secretary is responsible for taking the minutes and recording the decisions that are made.
It is important that the minutes of a meeting are accurate and complete. They should be a record of everything that was discussed and decided at the meeting. The minutes should be kept in a safe place and should be available to anyone who needs to refer to them.
Here is a brief explanation of each option:
- Option A: The chairman of the meeting is responsible for presiding over the meeting and ensuring that the meeting runs smoothly. However, the chairman is not responsible for taking the minutes.
- Option B: The secretary of the meeting is responsible for taking the minutes and recording the decisions that are made. However, the secretary is not responsible for approving the minutes.
- Option C: The chairman and secretary both have a role to play in the preparation and approval of the minutes. The chairman is responsible for presiding over the meeting and ensuring that the minutes are accurate. The secretary is responsible for taking the minutes and recording the decisions that are made. Both the chairman and the secretary should sign the minutes to confirm that they are accurate.
- Option D: None of the above. The chairman and secretary both have a role to play in the preparation and approval of the minutes.