Consider the following clauses pertaining to the obligations of public

Consider the following clauses pertaining to the obligations of public authority under the RTI Act, 2005 :

Every public authority shall maintain all its records duly catalogued and indexed in a manner and the form which facilitates the Right to Information Act.
Every public authority shall publish the particulars of its organization, functions and duties.
Every information shall be disseminated widely and in such a manner which is easily accessible to the public.
All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible.

Which of the above clauses is/are correct ?

1 only

1 and 2 only

1, 2 and 3 only

1, 2, 3 and 4

This question was previously asked in

UPSC Combined Section Officer – 2021-22

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Section 4 of the RTI Act, 2005, outlines the obligations of public authorities to maintain records and publish information proactively (suo motu disclosure).

Section 4(1)(a) mandates that every public authority shall maintain all its records duly catalogued and indexed in a manner and the form which facilitates the Right to Information under this Act. Section 4(1)(b) lists various particulars to be published, including the particulars of its organization, functions and duties, powers and duties of officers/employees, rules, regulations, etc. Section 4(1)(c) requires publishing the procedure followed in the decision making process. Section 4(1)(d) mandates providing reasons for administrative or quasi-judicial decisions. Section 4(2) states that every public authority shall make efforts to provide as much information suo motu to the public at regular intervals. Section 4(3) mandates disseminating information widely and in such form and manner which is easily accessible to the public. Section 4(4) states that all materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.

All four clauses listed in the question accurately reflect obligations placed upon public authorities under Section 4 of the RTI Act, related to record management, proactive disclosure of information about the organization, wide dissemination, and consideration of accessibility, cost-effectiveness, and local language in dissemination.

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